WhatsApp clock-in for language schools and training centres
Your teachers and admin staff clock in with a message. No extra apps, no terminals, legally valid from day one.
7 days free
Why traditional systems do not work
Very fragmented and variable schedules
A teacher may have a class at 9am, another at 4pm and another at 7pm. Clock-in must be just as flexible.
Many part-time teachers
Part-time contracts with variable hours. Record-keeping is mandatory and even more important than for full-time staff.
Balancing contact hours, prep time and cover
Education sector agreements have teaching hours, complementary hours and cover duties. The dashboard helps you track them all.
What you get with clockin.chat
- Multiple time slots per teacher
- Track contact hours vs. complementary hours
- Valid clock-in for part-time contracts
- Add substitute teachers in seconds
- Monthly summary ready for payroll
- No hardware or terminals needed
Simple, transparent pricing
One plan with everything included. No surprises.
- Unlimited WhatsApp clock-ins
- Real-time dashboard & metrics
- Full vacation management
- Schedules & reminders
- Legal monthly reports
- Unlimited admin users
- Email support
The difference is price and simplicity
Others sell you HR suites you do not need. We give you exactly what you need, at the lowest price on the market.
We have 20 teachers with completely different schedules. It was chaos before. Now everyone clocks in and out via WhatsApp and at the end of the month I have the PDF report ready for payroll.— Laura P., Director of language academy, Madrid
Excel and paper are about to become illegal
A new regulation being drafted requires digital, tamper-proof records with remote access for labor inspectors. Adapting is no longer optional.
Fines up to €10,000 per employee
Penalties are calculated per affected employee. A company with 20 employees could face €200,000 in fines.
Excel and paper are banned
Only certified digital systems with full audit trails will be accepted. Spreadsheets and paper records will no longer be valid.
Remote inspection access
Labor inspectors will be able to consult records remotely at any time, without visiting your premises.
With clockin.chat you are compliant from day one.
Start free trialFrequently asked questions
You can set up different clock-in types (class, meeting, cover) so the final report separates them automatically.
Each teacher has their own access. If they teach at two different centres, they can clock in at each one separately.
From €2.50 per teacher per month. A school with 8 teachers would pay €20/month with no minimum commitment.
The system records actual hours worked. Legal compliance depends on how contracts are set up, but accurate records are the foundation.
