Spreadsheets are not compliant. Digital records are.
Across Europe and beyond, labor regulations require digital, tamper-proof time records. Spreadsheets and paper are no longer acceptable. Clockin.chat gives you compliant records via WhatsApp — from day one.
7 days free
Why traditional systems do not work
Paper and spreadsheet records can be altered and are not audit-proof
Regulations require records that cannot be modified after the fact. A spreadsheet cell is editable. Our records are not.
Inspectors increasingly demand real-time access to records
Labor inspectors can request time records at any time. A compliant digital system means you are always ready.
Fines for non-compliance can be significant
In Spain, fines reach €10,000 per employee. Even in jurisdictions with lower fines, non-compliance is a legal and reputational risk.
What you get with clockin.chat
- Tamper-proof records with certified timestamps
- GDPR-compliant — no access to employee personal devices
- Official WhatsApp Business API — not a workaround
- Exportable in PDF and Excel for any audit
- Real-time access for authorized administrators
- Compliant with Spanish RD-ley 8/2019 and broader European working time standards
Simple, transparent pricing
One plan with everything included. No surprises.
- Unlimited WhatsApp clock-ins
- Real-time dashboard & metrics
- Full vacation management
- Schedules & reminders
- Legal monthly reports
- Unlimited admin users
- Email support
The difference is price and simplicity
Others sell you HR suites you do not need. We give you exactly what you need, at the lowest price on the market.
Our legal team flagged a risk with our paper-based system. We switched to clockin.chat in an afternoon. Now our records are digital, tamper-proof and the team clocks in via WhatsApp.— Sarah M., COO, mid-sized business
Excel and paper are about to become illegal
A new regulation being drafted requires digital, tamper-proof records with remote access for labor inspectors. Adapting is no longer optional.
Fines up to €10,000 per employee
Penalties are calculated per affected employee. A company with 20 employees could face €200,000 in fines.
Excel and paper are banned
Only certified digital systems with full audit trails will be accepted. Spreadsheets and paper records will no longer be valid.
Remote inspection access
Labor inspectors will be able to consult records remotely at any time, without visiting your premises.
With clockin.chat you are compliant from day one.
Start free trialFrequently asked questions
Records stored via the official WhatsApp Business API are logged with a certified timestamp and cannot be edited after creation. This is what regulators require.
Yes. We process only the data necessary to provide the service. We do not install anything on employee devices. Our data processing agreement is available on request.
No. Only your authorized administrators can access records. You export and share reports as required by any inspection.
Yes. Employees clock in via WhatsApp from wherever they are. Location is optionally recorded.
